One tidy system from the design desk to the crew on site.
Designers in the office, crews on the ground, clients wanting a photo and an update. Your IT has to connect all three without slowing any of them down.
The crew quotes and photographs on site, the office turns it into a proposal, and none of it should get lost between the two.
The headaches we hear about most.
Quoting and design files that move on a deadline
A job swings between CAD drawings, site photos and a PDF proposal in a single afternoon. Big files, tight timelines, and a client who wants it before the weekend.
Seasonal crews who need simple tools
Numbers swell in spring and thin out in winter. New starters and casuals need to log in, capture photos and close out a job without sitting through a ninety-page IT policy.
Photos and updates the client actually sees
Before-and-after shots, progress updates and a clean branded quote are half the sell. When the photos are stuck on one phone, the office cannot put the story in front of the client.
Plant, vehicle and equipment registers
Mowers, mini-excavators, trailers and vehicles all need tracking for servicing and insurance. A register that drifts out of date costs you when something breaks or goes missing.
Built around how landscaping firms actually run.
Microsoft 365 built around projects
Shared mailboxes, clean folders per job and a place where photos from the field land automatically. The office finds the right file fast instead of chasing the crew for it.
Mobile-first setup with security built in
Crew phones and tablets enrolled so a new seasonal hire is working in minutes and a departing one is cut off the same day. Security is on by default, not a thing they have to think about.
Backup with version history for design files
We back up the design work and project records with version history, so an overwritten LANDFX or Vectorworks file is recoverable, not a redraw from scratch.
We manage the landscape software vendors
LANDFX, Vectorworks, Xero and the add-ons around them. When one breaks or needs an upgrade, we deal with the vendor so your designers stay on the drawing, not on hold.
Yes. We set up Microsoft 365 so site photos sync from crew phones into the right project folder. The office sees them without anyone emailing a phone full of images at the end of the day.
We make onboarding and offboarding quick and repeatable. A new casual is set up in minutes; the day someone leaves, their access to client data and files is removed cleanly.
We design the storage and backup around large CAD and image files, with version history so an overwrite is recoverable. Sharing a heavy proposal with a client stays simple, not a juggle of USB sticks.
Yes. Small firms get hit with invoice scams and ransomware because attackers assume the defences are thin. We run Huntress 24/7 detection and Microsoft 365 hardening so the assumption is wrong in your case.
A real review by a real consultant.
No charge, no pitch.
One of our consultants goes over your current Microsoft 365 setup, then walks you through exactly what we found. You keep the report whether or not we end up working together.